HCB Solicitors are currently looking for an experienced Legal Assistant/Secretary to support a Solicitor in the growing Commercial Property department at our Bedford office.

Main Duties and Responsibilities

• Maintain Fee Earner’s diaries arranging meetings and appointments
• Deal with routine client correspondence and queries
• Opening and closing files
• Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care
• Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system, in accordance with HCB’s and Lexcel’s requirements
• Produce client correspondence and enclosures for mailing including client bills
• Ensure the confidentiality of the client and firm’s information and documentation at all times
• Maintain client hard copy files including copying, storage and retrieval of information
• Request payments and record receipts of client monies
• Produce client correspondence via dictated notes
• Submitting SDLT forms to HMRC
• Submitting applications to register properties with Land Registry
• Assisting with drafting Contract Packs, Transfer Forms and other legal documents
• Reception Cover as and when needed / advised